Privacy Policy

1. Introduction

We, at HIREZY.AI PRIVATE LIMITED ("Hirezy"), respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you use our website www.hirezy.ai, mobile applications, and online services (collectively, the "Platform"). This policy applies to all individuals who interact with Hirezy, including job seekers, employers, and other users of our services.

2. Personal Information We Collect

We may collect and process the following types of personal data:

A. Information You Provide to Us:

Name, email address, phone number, and other contact details
Employment history, resume, job applications, and professional qualifications
Login credentials for your Hirezy account
Payment information (for services where applicable)
Any other information you voluntarily provide during registration or interactions with our platform

B. Information We Collect Automatically:

IP address, device type, and browser information
Cookies and tracking technologies (refer to our [object Object] for details)
Usage data, including interactions with job postings, applications, and employer searches

C. Justification for Retention of Candidate Information

Hirezy retains candidate information for 2 years from the last activity on the Platform. This period is based on business needs to match candidates with job opportunities and comply with legal and regulatory requirements. After this period, data is either anonymized or securely deleted unless further retention is necessary for legal purposes.
The usage of candidate data is documented in our internal data governance records, ensuring transparency and compliance with applicable regulations.

3. How We Use Your Personal Information

We use your personal data for the following purposes:

To facilitate job matching and recruitment processes
To provide and improve our services
To verify user identities and prevent fraudulent activities
To comply with legal and regulatory obligations
To send important notifications, job alerts, and updates

Mechanism for Data Principals to Exercise Their Rights

As a data principal, you have the following rights concerning your personal information:

Right to Access - Request a copy of your personal data.
Right to Rectification - Request corrections to inaccurate or incomplete data.
Right to Erasure ("Right to be Forgotten") - Request deletion of your data if it is no longer necessary.
Right to Restriction of Processing - Request that we limit processing under certain conditions.
Right to Data Portability - Request transfer of your data in a structured format.
Right to Object - Object to processing based on legitimate interests.
Right to Withdraw Consent - If processing is based on consent, you may withdraw it at any time.

How to Exercise Your Rights?

To make a request, contact our DPO at dpo@hirezy.ai with the subject line "Data Request - [Your Name]". We will acknowledge your request within 72 hours and provide a response within one month. If the request is complex, we may extend the response period by two additional months, with prior notice.

4. Children’s Privacy

Hirezy’s services are intended for individuals aged 18 and above. We do not knowingly collect, process, or store personal data of individuals under 18. If we discover that we have collected information from a minor, we will promptly delete it.

If you believe we have any information about a child under 18, please contact us at dpo@hirezy.ai.

5. Data Sharing and Disclosure

We do not sell, trade, or rent personal information to third parties. Personal data may be shared in the following circumstances:

With employers and recruiters who have a valid service agreement with us
With third-party service providers assisting us with IT services, payment processing, or analytics
When required by legal authorities for compliance with applicable laws and regulations
To protect Hirezy’s rights, security, and business interests

Current Data Handling Practices for Audit Compliance

At this point in time, Hirezy follows these practices:

No third parties directly connect to the Hirezy Platform.
Hirezy does not share any data with third parties, except clients who have a service agreement.
The platform services are currently available only to Indian organizations.
No cross-border data transfers occur at this time.

These practices are subject to change based on business needs, regulatory requirements, or expansion. Any changes will be updated in this Privacy Policy accordingly.

6. Security Measures to Protect Your Data

We implement appropriate technical and organizational security measures to protect your personal data, including:

Encryption of sensitive data during storage and transmission
Access controls to restrict unauthorized personnel from accessing data
Regular security audits to identify and mitigate risks
Incident response plans to manage data breaches effectively

7. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Significant changes will be communicated through our website or via email.

8. Contact Information for Data Protection Queries

For any queries related to your data privacy, you can contact our Data Protection Officer (DPO):

Sandeep Nair
Data Protection Officer (DPO)
Hirezy.ai
Email: dpo@hirezy.ai